ECM

Enterprise Content Management is a tool for managing digital business content. It is a set of IT features designed to create, manage and use unstructured and structured information, no matter where that information is located. The tool allows you to bridge the gap between the structured (tables in relational DBMS) and unstructured data (text, email, multimedia, fax, SMS, etc.), but also advanced search, logical linking and storage of information, data or documents.

Enterprise Content Management – Sharepoint

Sharepoint is a Microsoft product from the ECM family of families. Cloud technologies have enabled us to offer you this world-class voice service as a service in COMING cloud. Share point is used to automate the process of storing business information and documenting, logical search of them, teamwork on documents, as a knowledge base for your company. The solution is intuitive and web-oriented.

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About the solution

The solution enables easy and safe management of the company’s content. Under the content we mean all kinds of documentation, video and audio records, presentations, invoices, websites, and other documents.

We operate in the digital era, so in addition to written, we also use electronic business contents. Sharepoint is an adequate solution for managing all business content. The solution allows you to create user access policies and permissions, which means that your employees can maneuver only those content they have access to. In addition to simple content search, the solution enables the creation of a regular flow of documentation in order to always have the insight into the necessary information or documentation.

The solution is characterized by high integrative power. It is possible, for example, to integrate it with Microsoft Dynamics NAV or CRM so that from one program you get an insight into the functionality and content of the other.

Funkcionalnost

Microsoft Sharepoint u COMING cloud-u vam omogućava: bezbedno čuvanje sadržaja sa svakodnevnim rezervnim kopijama, brzo i lako pretraživanje sadržaja, deljenje sadržaja i fajlova, timski rad, kolaboraciju, integraciju sa društvenim mrežama i ostalim softverima.

ECM rešenja, medju kojima je i Microsoft Sharepoint, vam omogućava da evidentirate svaki sadržaj, bilo pisani sa skeniranjem ili digitalni i email sadržaj. Za svaki dokument odnosno lokaciju su definisana prava pristupa tako da korisnici mogu da vide ono za šta imaju dozvolu. Za pisane dokumente proces se može urediti tako da se na primer, odmah po prijemu, dokument skenira i evidentira u sistem gde dobija osnovne podatke vezane za delovodnik (broj dokumenta, datum, broj delovodnika, datum evidentiranja, opis i na koga je adresiran). Odmah po evidentiranju u sistemu dokument se prikazuje na portalu (sadržaju) osobe kojoj je prosledjen. Osoba kojoj je prosledjen može da traži neko odobrenje po dokumentu tj. ukoliko je predračun, zahtev za odobravanje plaćanja se pojavljuje kod direktno nadredjenog i kada on odobri, informacija se vraća osobi inicijatoru i eventualno računovodstvu i finansijama. Na ovaj način mogu se kontrolisati i pratiti poslovni procesi i dokumenta vezana za poslovne procese. Dalje, ukoliko je neki dokument predmet rada, Shapoint ima mogućnost da na istom dokumentu radi više osoba kako u firmi tako i izvan firme i da zaposleni nemaju potrebu da jedni drugima šalju datoteke koje mogu biti velike i time da zaguše resurse, a mogu doći u problem i da se neke informacije izgube (recimo da dobijete od 5 zaposlenih komentare i sadržaj nekog dokumenta).

Ekonomičnost

Ukoliko uporedimo varijantu korišćenja rešenja kao usluge u COMING cloud-u i instalaciju rešenja na vašoj infrastrukturi, dolazimo do zaključka da je rešenje nekoliko puta ekonomicnije u cloud-u, posebno ukoliko vam je potreban manji broj licenci. Ukoliko ste korisnik velikog broja licenci, rešenje isporučeno kao usluga u cloud-u je najmanje duplo ekonomičnije od rešenja na vašoj infrastrukturi.

U slučaju korišćenja sopstvene infrastrukture potrebno je obezbediti serversku i storage infrastrukturu, Minimalni memorijski zahtevi su 14GB. Pored navedenog potrebni su domen serveri, ostala infrastruktura, inženjer sati za podešavanje sistema kao i kupovina SQL servera. Sa druge strane, korišćenjem usluge u COMING cloud-u, na raspolaganju vam je redudantna, bezbedna i pouzdana infrastruktura. Cena usluge zavisi od resursa i broja licenci u upotrebi što je čini predvidivom. Nema zastoja u radu zbog otkaza opreme, kao ni potrebe za zanavljanjem infrastrukture ili brigom oko kupovine licenci.

Ukupni troškovi za rešenje na sopstvenoj infrastrukturi se nikada ne sreću sa troškovima plaćanja usluge. Cloud je dokazano ekonomičniji način isporuke. Naš cilj je da za svoje poslovanje obezbedite optimalno rešenje sa opravdanom cenom. Ukoliko vas rešenje interesuje, spremni smo da vam predočimo sve troškove implementacije, održavanja i korišćenja rešenja za vaše poslovanje.

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Questions

Are the functionalities of the cloud solution the same as buying?

The functionalities of the solutions presented are the same as in the Premises (purchasing) variants.

Is the Implementation of the cloud solution more favorable than in the Premise variant?

Yes, implementation of the cloud solution is more favorable than in the Premise variants.

Is it possible to combine different types of licenses (Nav, CRM, Sharepoint …)?

It is possible to combine different types of licenses and all solutions.

What time can I buy new licenses?

It takes a few minutes to buy and use a new user license.

Since data is in the cloud, can I meet?

The data is encrypted and it is virtually impossible to intercept and read.

What happens to data in case I give up?

In the event of a cancellation of the service, you receive a copy of the data.

If I have the existing software, can I integrate it with cloud solutions?

You can integrate all of the solutions you’ve provided with your existing software.

In case we need specific applications on request, is it possible to get this?

We make applications at the request of users, in clouds and on premises.

Does your company offer just renting or can we buy licenses and infrastructure?

In addition to renting, there is also the possibility of purchasing licenses and infrastructure.

Does your company offer just renting or can we buy licenses and infrastructure?

The functionalities of the solutions presented are the same as in the Premise (purchase) variants.

 

Solutions

To start using business solutions in COMING cloud, you need access devices (any devices you use in business – desktop, laptops, tablets, mobile devices …) and internet connection.

In agreement with you, we define the functionality of the solutions you want to have at the start, the required number of users and the capacity of the infrastructure so that we can show you the amount of monthly fee you would pay for the service.

We need consultations with you to define the cost of implementing a solution for your needs. For the consultation, fill out the form on the right.

 

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